Listserv Rules & Netiquette

By subscribing to CCSPA listservs, you agree to the rules and netiquette. If you have questions, contact the listserv manager (CCSPA Communications Coordinator) at The Listserv Manager does not undertake editorial control of postings; however, members noting a violation of the listserv rules should notify the listserv manager. In order to preserve a climate that encourages both civil and productive dialogue, the list manager reserves the right to suspend or terminate membership for members who violate these rules.  

General Rules

  • Listservs are only open to CCSPA members. Each listserv has its own criteria.
  • Postings must be related to the general purpose of the listserv – which is to facilitate communication among professionals providing mental health and/or sport psychology services to collegiate student athletes.
  • Do not use the listserv for commercial purposes. “Commercial” means communications whose purpose is advancing business or financial interests of any person or entity, or otherwise promoting a financial transaction for the benefit of the author either directly or indirectly. Examples of prohibited communications include advertisements for products or services or direct solicitations of listserv members to purchase products or services. Examples of messages that may be of financial benefit to listserv members but are not prohibited because they are not of financial benefit to the author include: news of job listings or position openings. Announcements that provide useful professional information to the listserv members but may also have some incidental commercial benefit to the sender (e.g. an author who is a list member announcing the publication of a book; the posting of a conference or seminar) typically would not be “commercial” for purposes of this restriction. If you are in doubt, please consult with the listserv manager before posting.
  • Do not interfere with or disrupt other listserv users or listserv resources. Also, as a courtesy, do not forward “Spam.” Spam is internet junk mail and includes unsolicited advertisement or chain letters, jokes, contest offers, etc.
  • Show respect for the points of views of others. A false statement that harms someone’s reputation can be defamatory and actionable as libel.
  • All profane or offensive language is prohibited.
  • It is an infringement of copyright laws to include the full text of copyrighted material on the listserv. If it is permissible, you may provide a brief quote from copyrighted material or a link to the original source.
  • Do not use the listserv for illegal or unethical purposes including, but not limited to defamation, violation of intellectual property law, violation of antitrust or unfair competition laws or violation of criminal laws.

Rules Regarding the Consultation Listserv

  • At times the list may be used for consultation on client issues. It is expected that all efforts will be given to protect the confidentiality of clients. The college and university athletics setting is a “small world”.  Discretion should be used when discussing issues on the list. It may be appropriate to request back channel consultations when client identification may be a concern.
  • It is important to consider ethical guidelines when making postings related to a specific case and the degree of information shared. When pursuing peer consultation on the listserv, it is recommended that members communicate in a manner to ensure the confidentiality of clients, staff, and other constituents.
    • Recommendations include:
      • Use gender neutral language.
      • Avoid referring to specific years, dates, sports (where possible), academic ranks, clinical data, or sport-specific position that would result in the presentation of a unique individual.
      • Send a request for general consultation to the list and ask for a phone consultation or “back channel” discussion.
      • When it is not possible to discuss a situation without inclusion of potential identifying information, professional ethics require that the consultee obtain a release of information from the client to consult with specific individuals. These consultations should occur via telephone, as email is not a secure nor confidential means of communication.


  • Include a signature tag on all messages. Include your name, location, and e-mail address.
  • State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.
  • Try to keep your messages concise and to the point.
  • If you utilize an e-mail software program that repeats (quotes) the message to which you are responding, please do not repeat any part of the message which is not essential in order to save considerable space (bandwidth) for everyone who receives your message.
  • Be mindful of the appropriateness of replies to the entire listserv vs. replying to an individual backchannel. For example, if a colleague receives an award or recognition and it is posted on the listserv, it is more appropriate to send a “congratulations” email directly to that individual and not the entire listserv.